This list might be helpful.
Art Fair Reviews Art Fair Checklist
Recommended items artists should bring to art fairs:
1. Art work: Having the proper work for the type of show you are participating in. Having low end work at a high in show doesn’t work. The opposite is also true.
2. Tent: Several commercial canopy’s are available .. Flourish, ShowOff, KD Canopy, EZ Up, do not purchase a sun screen and expect it to work.
3. Displays: Your display should be simple, easy to set up and pack. Displays should not distract from your work. Some shows do not allow folding tables. Keep displays inside your booth, do not have anything sticking out. Everyone’s space is 10 x 10. Keep everything in your space.
4. Weights: 45 lbs per leg. Sand bags leak. Making weights is the norm. PVC pipe with end caps then pour in concrete or sand. Or have your local welding company cut 2 inch square solid steel rods.
5. Stakes: You need stakes to use whenever possible. Screw in dog stakes or landscaping stakes work best.
6. Straps: You need these to connect weights or stakes to the tent. Ratchet straps are the best, also zipp ties or rope. Caution...never use bungee cords.
7. Chair: Folding outdoor chairs are great. Some artists prefer director’s chairs or a tall stool so you are eye level with the customers.
8. Step stool or ladder: You need this when attaching walls and art work to the walls.
9. Alligator style Clips: Multiple uses. Use to keep the wind from blowing tent walls, cards from flying, holding tarps in place, or attaching booth number signs.
10. Cart: Not every show will allow you to pull up to your space. A show in a park will most likely require you to cart in and out. Also great when leaving. Carting out is sometimes the best option.
11. Banners or wall coverings: Make your booth look like a gallery. Commercially printed banners or the use of drapery will make your space look professional and will attract patrons.
12. Lights: Lights are recommended. If you use lights you will need a battery, inverter and charger. Some shows provide electricity, some do it for a fee. When it’s not available, use your batteries. LED spot lights work best. Quiet generators are another option but with LED low voltage lights the batteries work fine.
13. Electric cords: Bring several different lengths. Use them to connect lights to the inverter or the electricity provided by the show. A strip bar or multi plug is also a necessity. I like carrying a light socket device with plugs on it in case that’s an option.
14. Floor covering: Indoor, outdoor carpet makes the booth look complete and grounded. Anti fatigue mats or interlocking shop mats will make a huge difference when doing shows on concrete or asphalt. Provide mats for the customers to stand on, they will stay longer.
15. Receipt book: You need to give customers a receipt as well as retaining a copy for your records.
16. Calculator: To figure sales, sales tax and add up those end of day totals.
17. Pens: to write with.
18. Notebook: Collect and keep an email mailing list at the show. Use it to make notes about future ideas.
19. Credit card device: Make sure you can remotely connect to your service provider. Bring extra battery, extra thermal paper and the charger.
20. Bags and art packaging: If your work requires special packaging. Boxes, bags, bubble wrap, cardboard corners, shrink wrap. Bring plenty.
21. Business cards and promotional material: Show images of your work. Promote your website, Facebook, etc.
22. Water: You will need to stay hydrated. Water for purchase at the event may be very expensive. Some shows provide for artists, but not all.
23. First Aid Kit: Bring all of your personal medications. A basic first aid kit is an essential for anyone traveling.
24. Tool box with basic hand tools: You will have things break and or fall apart. Always have a few basic tools. It could save the day.
25. Duct tape: Multiple uses, for emergency.
26. Zipp ties: Great for making tight temporary attachment of light banners and signs. Also, can be used to close your tent a bit more securely at night by zipp tying the tent zipper down at the corners.
27. Tarps: It will rain, be prepared to cover your work. Sometimes loading and unloading will be done during the rain. Waterproof tarps will be your best friend to use during those times.
28. Towels: Needed for drying or cleaning your art work and displays. Also wiping down the tent before packing so it’s clean for the next show.
29. Broom: Street shows usually have dirt, leaves and rocks. Remove them before putting down your floor covering. You may need to sweep the booth every morning depending on the location and wether.
30. Cleaning supplies for your art and displays: Keep your work and display neat and clean. No one buys dirty art.
31. Cell phone and charger: Communication is a way of life. Use your phone as a hot spot to connect your credit card machine. Use social media to bring business to your booth.
32. Snacks: Keep your energy levels up. Don’t get hangery. Bringing your lunch and snacks is also recommended. Food and snacks at art fairs can be unreliable and expensive.
33. Rain coat: Did I mention it will rain. Bring a good light weight rain coat. Rain pants can also come in handy.
34. Extra shoes, socks and shirt: Did I mention it will rain? Have dry clothes and shoes available. You may also want a clean shirt if it’s extremely hot. It’s also advised to change your shoes during the show to keep from getting foot fatigue.
35. Fans: New fans are hybrids able to run on a battery as well as plug in. Ryobi makes a good one.
36. The Show information: Don’t forget your show packet with booth sign and name tags. They usually provide other important information.
37. Sunscreen and bug spray: Fire ants can be wicked in the south. Also, bring ant and wasp spray to create a barrier around the booth.
38. Wood shims and wood blocks: Lots of booth spaces are not level or on soft ground. Use the blocks and shims to level the displays and the tent.
39. Tent Awnings: You never know how exposed your booth space is until you get there. Awnings provide extra shade and rain protection.
40. Plastic trash bags: Multiple uses. Rain protection, packaging for larger items, rain coat, trash, floor mats in the muddy rain.
41. Weather application: Have a good weather application with radar on your phone. Weathermen are not always correct. Having a good radar on your app will help you be prepared.
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